Why You Need to Bring Your Office Home!

“What should be the frequency of this meeting?”

“How about once every six months?”

“No, that’s too less, we do need it at least once in three months.”.

Nothing unusual about that dialogue right?

Not until I tell you that is a conversation between me and my nine year old son, Tanav.

Yes, we do plan and have meetings at home. Just like office. In fact, I just finished a meeting with Tanav, my son (see below an earlier recording)

Office meetings are generally considered a waste of time, too lo..ng and boring.  But no matter how much we complain about them, if they’re right way – they help in planning, reviewing progress and resolving issues. In acknowledging people for their work. Meetings are, indeed, an essential for any organization…including the home organization

Strike the right chord and get insights that are impossible to get otherwise. You will discover a whole new person in your family member! 

[bctt tweet=”Don’t live with strangers in the house all your life and call it a family!” username=”mohitsawhney”]

These meetings can take your relationship with your family on the growth trajectory .

Human mind is complex. It has inhibitions. It doesn’t share easily. Not even with people who are close to us!  Expecting others to open up in a normal setting, is out of question. We have to book a time, a place and tell the participants (in this case our son or daughter or wife), that you need them there!

..And why just meetings? There is quite a lot of good stuff we need to bring home from office! 

Organizations have a set of systems meant to make things happen smoothly and improve. 

But home sweet home? Do we have any systems? If you’re like most people, your answer is a No.

In the absence of any system for family to be cohesive, performing and improving, we just rely on God Almighty to take care of our home affairs. But , God only helps those who help themselves!

“I am putting in all the efforts and time in office to earn and save only for the family.”, you might say. 

Well, thanks but your family needs “you”. Your time. Now. Not later.

If you don’t give the time now, your connection with your folks is broken… forever!

Now, if you tell me: I really don’t have the time.

Okay, then here’s another tip: Go Lean.

Organizations are shouting about going lean: which means reducing waste. But your family organization? You are the CEO. Or co-CEO or whatever of that, no?

So get your act together and go lean. Here’s what I mean:

  • No Phone on Weekends. (basically this means using phone as a plain simple phone, that too if it’s absolutely needed!)
  • No TV on Mondays.
  • No Facebook App on the Smartphone. And yes, No Whatsapp too!
  • No Technology in the Bedroom.

You get the idea. Reduce the wasteful activities. That will make time for useful ones.

[bctt tweet=”Oh God! Today, give me the strength to say ‘no’ to things I may do only to regret later. ” username=”mohitsawhney”]

By the way, yours truly has done all of the above. Of course, one by one though.

When I shared the idea of a No Phone Day on Saturdays, it seemed impossible. Everyone resisted. Initial few weeks were tough. The cries and frustrations were all so visible on everyone’s faces. But soon, good things began to happen.

Tanav, my nine year old son, opened his bookshelf after ages! We have played several board games as a family.  Not so long ago, he was hooked to Clash of Clans. We had no idea how to get him off!

And the best part was yet to come: Tanav, my son, loved the idea so much that he himself proposed to have Sunday’s too as No Phone Days!

A few months have passed, and Tanav has just recently proposed to have Mondays as No TV Days! Can you beat that!

Today is Day 1 of No TV Day. Excitement abound. Tanav is busy cleaning his study table, and Sohana, my 4 year old daughter, my bookshelf.

It’s going well. We haven’t switched on the TV. Not as yet. It’s not easy but we will face this challenge as a family.

..That my friends is Sawhney Family Organization going Lean. When is Your’s? 


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Portfolio, Program and Project Management 101 For Husbands

You’ve made a new friend at work after years. Ravi. He’s intelligent, smart and ambitious. You rarely find that combo in your friends. Even if you do, you don’t want to admit it. Ego, I hate ya!

Ravi is looking for a match. That’s one of his goals for 2017. The day finally comes when he joins back work after a break and tells you that it’s a done deal! Ravi tells you that You have to come to his wedding. There is enough time to plan. It’s January and the wedding is in April. And with family. No excuses!

Of course. I will come, you say.  

The e-wedding invitation follows.

With God’s grace, and our parent’s blessings, the day has come

when Ursala & I are taking a step forward

to begin a wonderful life together!

You want to attend his wedding. However, you can’t really decide right away. You have to go home and talk to your wife about it. Like all decisions where the family is involved, this has to pass through a selection process where you guys will decide whether this will be added as another item to the existing set of things you are already doing i.e. your Portfolio. 

This idea is hence taken to your HMO (Home Management Office) where this selection / filtering of ideas happens. Just like your PMO (Project Management Office) at work.

Potential Portfolio –> Pipeline Portfolio –>Active Portfolio

(new idea) (approved ideas) (in-flight)

The good news though is that your wife also knows Ravi. Ravi has developed a good rapport with all your family members in a short time since you have known him. So, she’ll not say no (although she always practices the Art of Saying No with you).

Portfolio Management is the Centralized management of one or more portfolios to achieve strategic objectives. It aligns with the organizational strategies by selecting the right programs or projects, prioritizing the work, and providing the needed resources.

Wife reviews your request and after a brief discussion, she seems to be okay with the decision of attending the marriage with our two lovely kids. She doesn’t share why she decided so, but the PM in you thinks that one of the reasons has to do with the fact that friendship ranks high on your Family Values Chart (well, if something like that ever existed.)

You’re not wrong but your wife has done much more analysis and modeling than that.

Sample Project Selection Scoring Model

SCORING PARAMETER Low (1 point) Medium (5 points) High (10 points) Total Score
Strategic alignment – fits with your family values     10 10
Value (ROI) kids miss school but they learn by visiting a new place   5   5
Complexity – remote place, managing leaves   5   5
Synergy – Lavesh’s (another colleague’s) family also coming along     10 10
Total Score 30/40


You are enthused with this little win. However, you don’t realize until later that this would be a lot of work.

This is what you thought was your Project scope to Plan for: Family to attend Ravi’s wedding.

Project Scope is the work required to be done to deliver a product, service or result with the specified features and functions.

You had thought it was just attending the wedding but as time passes, and details become available you realize it’s actually a series of interrelated activities (i.e. it’s a Program though you initially you thought it was a Project!).

Program Management is the application of knowledge, skills, tools, and techniques to a program to meet the program requirements and to obtain benefits and control not available by managing projects individually.

Over time, you realize that this is what you will need to get done. And this list too is growing:

  1. Manage leaves not only for yourself, but your wife and children too.
  2. The wedding is at Oracha in M.P. (This place didn’t exist for you until now!). Travel arrangements and hotel reservations to be planned.
  3. Explaining to your folks why on earth do you have to attend a friend’s wedding at Oracha!
  4. Create your official backup who will offer the first line of defence to keep your phone from ringing all the time while you’re in Oracha, and, thus, protecting you from your wife’s cuss words.
  5. Plan for catching up on your return – for yourself, and wife and kids.
  6. It’s hot at Oracha (I’m trying to get used to the name) and your kids are delicate darlings. You’re not Mukesh Ambani!
  7. ..
  8. ..

Progressive Elaboration is the iterative process of increasing the level of detail in project management plan as greater amounts of information and more accurate estimates become available.

All the above are small (you now think otherwise) projects in themselves. It’s just that you realized it later but these are all to be done in order for you to make your plan to attend Ravi’s wedding successful.

Project is a temporary endeavor undertaken to create a unique product, service or result.

You start the planning. You apply for 4 days leave 4 months in advance. It will not be approved until one week before your travel. It keeps you anxious and brings you to a point where you say you’ll quit your job if the leave is now not approved.

Meanwhile, Lavesh, the other colleague who is also attending Ravi’s wedding tells you that now that you’re going there, there are other places we all can go and visit too. Khajuraho, Gwalior, Agra, Jhansi aren’t too far.

You get tempted. You don’t think it’s a bad idea at all.

You haven’t appointed a formal project manager to manage the plan but thankfully you have your wife. The de facto manager is such situations. You have to review this with your wife.

She shows you what you were missing. I thought we were going to attend Ravi’s wedding. Your four day leave is still not approved and now we’ll add another day to show the erotic temples of Khajuraho to our kids!?! You can’t be serious!

You apologize and she stands proudly after having won this argument easily. You feel small and plan to kill Lavesh. His idea had came disguised as the project work itself, and hence you couldn’t tell it apart. Wife easily did. They have 6th sense.

Scope Creep: The uncontrolled expansion to product or project scope without adjustments to time, cost and resources.

Congratulations! Today, we have understood the following concepts of Project Management:

  • Difference and relationship among Portfolios, Programs and Projects
  • PMO and it’s corelation with Portfolio Management
  • Scope definition
  • Progressive elaboration and how is it different from Scope creep
  • Project Selection Scoring Model

All highlighted definitions are taken from PMI PMBOK Fifth Edition. Sample Project Selection Scoring model derived from http://www.thinktankconsulting.ca

By now, you know you are all Portfolio Managers. You do much more than you think you do. Better plan for it instead of just letting it all happen. I will look forward to hearing from your thoughts and questions on the topics. 

Until next time, Adios!